Administrative Assistant


Administrative Assistant

  • The Administrative Assistant supports the work of a Director by performing duties as specifically requested, such as copying data, compiling information, filing, tabulating, recording, distributing, and handling materials, stock, or supplies. May perform repetitive business procedures according to specific instructions.

    Essential Functions/Core Responsibilities
    • Responds to routine telephone requests which have standard answers; refers calls and visitors to appropriate staff
    • Prepares business presentation documents and spreadsheets

    • Types, may take transcribe dictation, and establishes and maintains a variety of office files

    • Maintains manager's calendar, makes appointments, and arranges for meeting rooms

    • Maintains recurring internal reports

    • Requisitions supplies, printing, maintenance, or other services through appropriate channels

    • Performs other duties as assigned

    Candidate Profile

    • Associate's Degree in related field with one to three years of relevant experience preferred

    • Effective communication skills, both written and verbal

    • Ability to multi-task and meet timelines on deliverables

    • Detail-oriented

    • Proficient in Microsoft Office

    Career Level Description

    Has developed knowledge and skills through formal training or considerable work experience. Entry level often for those with work experience in the skill area. Works within established procedures with a moderate degree of supervision. Identifies the problem and all relevant issues in straightforward situations, assesses each using standard procedures, and makes sound decisions.