Facilities Associate


Facilities Associate

Essential Functions/Core Responsibilities  

• Coordinate with internal groups and outside vendors to schedule installations, maintenance activities, and repairs based on material availability and minimal impact to the business operations

• Interface with internal clients to determine project space requirements

• Perform facility inspections and report on the condition affecting operations;

• Monitor and supervise HVAC or any preventive/ curative Maintenance contracts;

• Respond to emergencies;

• Prepare and submit summary reports of conditions in buildings and recommend actions to be taken;

• Review and understand equipment and methods of operation, BMS system, fire/life safety, and other systems;

• Comply with all safety procedures and requirements;

• Maintain compliance to City, County, State ordinances and codes;

• Support any after-hours building needs and activities as required;

• Perform hand works needed on-site, lamp changing, chair repairs, touch of paint, etc.

• Manage scheduled installations by internal and external contractors during reconfiguration to avoid delayed timeframes and cost over-runs

• Gather quotes from outside vendors for building fixtures; generate cost comparisons with our vendors to evaluate each project and total cost-saving potential

• Monitor day-to-day site operations of long-term third party contractors to ensure performance meets vendor service level agreement

• Coordinate with Procurement in gathering quotes from outside vendors for building fixtures, repairs, maintenance, and upkeep to evaluate each project and total cost-saving potential   

• Log, track, and submit vendor invoices for payment

• Attend training sessions and seminars

• Other assigned tasks as requested.


Candidate Profile  

· Experience in facilities maintenance

· Basic understanding of electrical, plumbing, and carpentry

· Ability to work with minimal supervision

· Must demonstrate strong communication and interpersonal skills; customer service oriented

· Must be organized, detail-oriented, self-motivated, and able to multi-task

• Strong communication skills, both written and verbal (B2 or C1 - English preferred. However open to considering if not fully aligned)

• Demonstrated ability to multi-task and meet timelines on deliverables    

• Self-starter, sense of urgency, and works well under pressure 

• Strong attention to detail   

• Proficient in Microsoft Office




Career Framework Role  

Has developed specialized skills or is multi-skilled through job-related training and considerable on-the-job experience.  Completes work with a limited degree of supervision.  Likely to act as an informal resource for colleagues with less experience.  Identifies key issues and patterns from partial/conflicting data.  Takes a broad perspective to problems and spots new, less obvious solutions



The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel working within this job title.