What you’ll be doing:
- Using our meeting platform to researching and identify possible destinations (cities/countries) to host meetings & events.
- Researching and brainstorming fun, creative and engaging new events, experiences and opportunities.
- Researching grants and other business incentives available to help reduce costs.
- Researching vendors at selected destinations for services like:
- Audio Visual
- Transportation
- Activities
- Venues to host group events
- Entertainment (music, movie outings, adult-sized bounce houses, whatever)
- Restaurants
- And more!
- Managing the Request for Proposal (RFP) process and responses for events under your direction.
- Assisting our Internal Communications team with program communications to maximize results.
- Adapting to changing projects, programs or technology requirements.
- Creating and managing project plans and ensure projects meet deadlines.
- Reviewing and suggesting changes to approaches, strategies and plans. We want contrarian thinkers!
- Monitoring, tracking and managing team tasks/execution against established deliverables, plans and objectives.
- Working closely with the Event lead to bring their vision to life.
- Assisting in establishing realistic budgets.
What we want out of our dream candidate:
- Bachelor's degree or equivalent work experience.
- 8 - 10 years event planning/management experience.
- International event planning/ management experience a must have.
- Knowledge and experience in managing schedules, budget, risk management and issues.
- Strong natural leadership ability.
- Comfortable working directly with and assisting executive leadership and Board of Director members.
- Above-average verbal and written communication skills across all levels/audiences within an organization.
- Experience with negotiation and conflict resolution.
- Intermediate experience with Microsoft Suite and Adobe Acrobat. Must be comfortable using PowerPoint, building and editing presentations using advanced features & capabilities.
- Strong experience with Audio Visual equipment, including managing the set-up between our presentations and the AV company’s equipment to ensure smooth presentations and transitions from PPT and/or video to the screen.
- Experience & comfort in utilizing virtual platforms such as Zoom or Aventri. Must be able to create/set up event registrations and apps.
- Comfortable with managing all elements of a hybrid or virtual meeting including the technical elements, running rehearsals before an event and presentations the day of.
- Detail-oriented and timeline focused.
- Strong research ability. You will need to find necessary data, programs and vendors/venues for various programs.
- Experience speaking with vendors in other countries and the ability to communicate our requirements for events.
- Ability to stay focused and organized under stress so events or programs go off without a hitch.
- Ability to quickly resolve issues.
- Ability to approach problems with a CREATIVE mindset.
- Flexibility to travel domestically and internationally a requirement for the role.