What you’ll be doing:

• Using our meeting platform to researching and identify possible destinations (cities/countries) to host meetings & events. 
• Researching and brainstorming fun, creative and engaging new events, experiences and opportunities.
• Researching grants and other business incentives available to help reduce costs.
• Researching vendors at selected destinations for services like:
  • Audio Visual
  • Transportation
  • Activities
  • Venues to host group events
  • Entertainment (music, movie outings, adult-sized bounce houses, whatever)
  • Restaurants
  • And more!

• Managing the Request for Proposal (RFP) process and responses for events under your direction.
• Assisting our Internal Communications team with program communications to maximize results.
• Adapting to changing projects, programs or technology requirements.
• Creating and managing project plans and ensure projects meet deadlines.
• Reviewing and suggesting changes to approaches, strategies and plans. We want contrarian thinkers!
• Monitoring, tracking and managing team tasks/execution against established deliverables, plans and objectives.
• Working closely with the Event lead to bring their vision to life.
• Assisting in establishing realistic budgets.

What we want out of our dream candidate:

• Bachelor's degree or equivalent work experience.
• 8 - 10 years event planning/management experience.
• International event planning/ management experience a must have.
• Knowledge and experience in managing schedules, budget, risk management and issues.
• Strong natural leadership ability.
• Comfortable working directly with and assisting executive leadership and Board of Director members.
• Above-average verbal and written communication skills across all levels/audiences within an organization.
• Experience with negotiation and conflict resolution.
• Intermediate experience with Microsoft Suite and Adobe Acrobat. Must be comfortable using PowerPoint, building and editing presentations using advanced features & capabilities.
• Strong experience with Audio Visual equipment, including managing the set-up between our presentations and the AV company’s equipment to ensure smooth presentations and transitions from PPT and/or video to the screen.
• Experience & comfort in utilizing virtual platforms such as Zoom or Aventri.  Must be able to create/set up event registrations and apps.
• Comfortable with managing all elements of a hybrid or virtual meeting including the technical elements, running rehearsals before an event and presentations the day of.
• Detail-oriented and timeline focused.
• Strong research ability. You will need to find necessary data, programs and vendors/venues for various programs.
• Experience speaking with vendors in other countries and the ability to communicate our requirements for events.
• Ability to stay focused and organized under stress so events or programs go off without a hitch.
• Ability to quickly resolve issues.
• Ability to approach problems with a CREATIVE mindset.
• Flexibility to travel domestically and internationally a requirement for the role.